Administrative Assistant

Do you see yourself as an administrative jack-of-all-trades who likes to be in control? Are you the kind of person who sticks with a case until it’s completely finished?

Do you enjoy communicating with internal and external stakeholders, both by phone and via email?

Does your bird's-eye view ensure that not a single detail escapes your eagle eye?

Would you like to put your organizational and administrative skills to good use?

Good news—we’ve got just what you need!

As an administrative assistant at Tectum Constructors in Melle, you will be responsible for overseeing and carrying out all administrative procedures within the branch. In addition, you will provide the necessary administrative support to your colleagues, particularly the manager and project leaders.  

Your responsibilities fall within two areas: accounting and site administration.

Does this seem like fun to you?

· Managing incoming and outgoing correspondence, including emails, phone calls, and mail.

• You are responsible for processing outgoing and incoming invoices, from drafting, verifying, and recording them to posting and approving them.
• You will verify the creditworthiness of our customers and monitor the monthly approval of accounts receivable statements to ensure timely invoicing.
• You are responsible for ensuring that the monthly accounting reports are accurate.
• You are responsible for site administration and administrative processing throughout the entire project.
• You will be in frequent contact with both various internal departments and external contacts.
• You register site check-ins for your own employees and subcontractors (Checkin-@-work).

· Place general orders for office supplies, beverages, and toiletries.

· Providing excellent customer service to both internal and external stakeholders.

Of course, we also have something to offer you:

• An exciting role where precision and communication are key. When you start, you’ll go through an onboarding program tailored to your skills and experience, giving you the opportunity to get to know your role within the organization and become familiar with your new position.
• A competitive salary package including group and hospitalization insurance, meal vouchers, ECO checks, bonus plan, cafeteria plan and the opportunity to work from home.
• A company mindful of employees' talents and development opportunities
• Training opportunities
• An open culture with short lines of communication

In your luggage is:

• A bachelor's degree, preferably in a relevant field, or equivalent experience.
• Basic Accounting
• Communication skills: You are customer-focused and can communicate clearly and persuasively with various stakeholders
• You speak and write Dutch, French, and English fluently at a conversational level.
• Accuracy and a big-picture perspective: you are able to work quickly and efficiently without losing sight of the various cases
• Fluent PC skills: you can quickly master new software packages
• Experience in construction administration is a major plus

Who are you working with?

• Business Unit Manager: You report to the BUM.
• Project managers: You will work closely with the project managers on planning, administrative tasks, and progress reports
• Administrative Assistant: Together with your colleague, you’ll ensure that all administrative tasks run smoothly
• Customer: you build a good relationship with the customer and ensure that you obtain all necessary information

Is your interest piqued? Don't hesitate!

Apply using the button APPLY or send an email to our HR business partner